Program scheduling lets you control when a Program goes live, when it is due, when each activity unlocks or is due, and whether learners must finish activities in order.

These settings are available to org admins building Programs in Content → Programs. Learners will see deadlines and locked activities on their Program page and in My Learning.

You need org admin access, or equivalent content permissions, to configure scheduling.

Learners cannot change these settings. They can only see due dates and which activities are locked or available.

Yoodli gives admins four main scheduling controls for Programs:

Program dates set the outer boundary. Activity dates add pacing inside the Program. Lock order controls the sequence learners must follow, regardless of dates.

A publish date schedules when a draft Program becomes live to learners. A due date gives learners a deadline to finish the Program.

Yoodli publishes the Program automatically when the publish date arrives. Publishing runs on an hourly schedule, so the Program goes live within the hour of the time you chose, not necessarily at the exact minute.

While a publish date is set:

The Program stays in Draft for admins.

The Program library may show a Scheduled chip.

The Publish button is disabled. To publish immediately, clear the publish date first.

After the Program publishes, the pill reads Published: with the go-live time.

You cannot reschedule a publish date on a Program that has already been published.

Learners never see publish dates. A scheduled Program is still a draft and is invisible to learners until it is published.

Due dates display in each viewer’s local time zone.

For admins, the Program header shows the due date status.

Past-due Programs sort toward the top of the library.

Once a Program is past due, you cannot publish it until the due date is moved forward. You also cannot add new activities to a past-due Program.

Learners see a due date pill on the Program detail page and Program cards. Completing the Program removes the pill.

Due date colors help learners understand urgency:

Learners never see publish dates. Scheduled Programs remain invisible to learners until they are published.

Activity dates let you stagger individual activities instead of applying one schedule to the whole Program.

Each activity can have either a release date or a due date, but not both.

Each Program can use one activity scheduling mode at a time.

You cannot mix modes. Every activity must be release-dated, every activity must be due-dated, or none of the activities can have dates. Yoodli will reject mixed setups.

Each activity card will show a badge such as Releases: June 10 or Due: June 17.

Time pickers use hourly granularity, just like Program publish dates.

Activity dates must be in the future when you save.

When Program dates are set, activity dates must fit inside the Program window.

When Lock activity order is on and every activity uses the same date type, dates must ascend in list order. This means each activity date must be the same as or later than the one above it.

Lock activity order requires learners to finish activities in the order shown in the Activities tab.

For example, activity 2 stays locked until activity 1 is complete.

When lock order is on, each activity title is numbered, such as 1 - and 2 -.

Admins can still drag and drop activities to reorder them. The numbers update automatically to match the new order.

Completion depends on the activity type.

Learners cannot skip ahead. Practice on a locked activity does not count toward Program progress.

If you reorder activities after learners start, a learner who already finished an activity may see it switch back to Locked if an earlier step is still incomplete.

Yes. Each control is independent. You can use any combination that fits your rollout.

No. Program and activity dates are set once per Program for all assigned groups.

No. Due dates are visible deadlines and overdue indicators. Learners can still access and complete activities after the due date unless your org has separate policies.

No. Until the Program publishes manually or on schedule, learners do not see it.

Yes. Lock order works alongside LMS-only Programs and Program dates.

No. Yoodli does not send automatic emails for due dates. Learners will see due date pills in the product.

No. Use your LMS date functionality for LMS Programs.

For help with a specific Program or feature access, contact [email protected] or your Yoodli account team.