This article intends to help users who have an Organization in Yoodli’s understand the different permissions associated with roles within their organization.
Organization admins have the highest permissions:
Add or remove other admin and members to the organization
Create, delete, and manage groups
Assign or remove group admin and members
View organization membership, groups, and dashboards
Upload, delete, or edit content
The Organization Owner is a special type of organizational admin who cannot be demoted; they can only transfer their role. There can only ever be one organization owner.
Group admins can only be assigned to a group by an organization admin. Their permissions include:
View groups they are admin of. This includes usage information of groupmembers and content associated with that group
Add members to the organization through their group. They may not remove members.
Group admins have limited access to the organizational administrative view pertaining to just the group they administrate.
Organization Members can only view the content of the groups they’re in but are not aware of their group. Their experience of Yoodli is entirely defined by the group(s) they’re assigned to by the organization admins. Members must be assigned to at least one group. If no group is assigned at the time of invitation, they will automatically be assigned to the default group.
Content Space Admins have permissions specific to managing content spaces within the organization. Their permissions include:
Create, edit, and delete all content within their designated content spaces
View all groups, including members (they cannot manage group membership or create/delete groups)
Assign their content to any groups within the organization
Control Content Access with Group-Based Restrictions
Yoodli now gives Org Admins greater control over who can view and assign content through group-based access restrictions. This update is designed to help organizations test and scale content safely and efficiently.
Group-Specific Content Spaces: Org admins can now limit content spaces to selected groups. This allows Content Space Admins to build and assign content tailored to a specific audience without exposing it to the entire org. The default setting will be "All groups"
Private Testing Environments: By setting a content space’s availability to “None,” Admins can create a sandbox environment. This ensures new content can be tested without the risk of accidental distribution.
Updated “Settings” Page: Org admins can assign content space admins and control which groups each space is available to. They can select “All,” “None,” or specific groups.
Simplified Content Assignment: Content (like roleplays, programs, and courses) can only be assigned to groups that are part of a content space’s allowed audience. Direct links can still be used for practice, even when group assignment is disabled.
Note: No one, including administrators, can view another user's Yoodlis without that user first explicitly choosing to share that Yoodli.
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