Programs in Yoodli are structured learning paths that let you organize training for individuals or groups across your organization. Whether you're launching a new onboarding curriculum, developing team-specific coaching plans, or integrating with your LMS, Programs give you the tools to manage and track learning at scale.

Each Program consists of three key components:

Programs help you scale and standardize communication training within your organization. They allow you to:

They’re ideal for structured rollouts, like new manager training, team-specific coaching, or company-wide training initiatives.

Programs are highly flexible and can support a range of use cases:

You can also use features like Roleplay Memory, which retains a member’s best passing attempt for each scenario (up to 10), helping reinforce long-term learning without restarting each roleplay from scratch.

Before creating a Program, make sure your Scenarios are ready. Assign goals, configure rubrics, and customize AI feedback to match your learning objectives.

Go to the Programs tab in Yoodli and create a new draft. Name your Program and write a short description to help others understand its purpose.

Arrange Scenarios in the order you want members to complete them. Each step can have one or more of the following completion requirements:

Note: If Grader Approval is required, Sharing must also be enabled.

A step is marked as complete when:

Add the relevant groups to your Program. These define which members are enrolled. You can continue to add or remove groups after publishing, though changes may take a few minutes to process.

Once your learning path and groups are ready, publish the Program. This will make it visible to members and start tracking their progress.

In the Program view, you can search for individual members, see completion status, and access analytics. You’ll also be able to see shared attempts and grader feedback where applicable.

Archive Programs when they’re finished to retain analytics without cluttering the active view. Archived Programs can still be re-published at any time.

If you're building a Program for the first time, we recommend starting with completion criteria based on number of attempts rather than scores. This gives you a feel for how Yoodli’s AI grading works without blocking members from progressing too early.

Assign yourself as the grader during setup. This allows you to see when members complete and share their attempts.

*Reminder: Roleplay attempts won’t automatically appear in your dashboard unless users choose to share them.

Rather than sending separate follow-up emails, enable a Program Survey and customize the questions. You’ll get immediate, in-platform feedback with higher response rates.

You can use the same Scenario at multiple points in a Program. For example: run a baseline early on, introduce some skill-building Scenarios, then bring back the same Scenario later to track improvement.

When Roleplay Memory is enabled, Yoodli will remember each member’s best passing attempt (up to 10) per scenario. This helps them reflect on their strongest performances and maintain continuity across sessions.

Programs are meant to work well with your LMS is you're using one. We recommend thinking about programs as a parallel to your LMS learning path in Yoodli, allowing you to more easily manage permissions and scenarios, track completion stats and learners progress, and run a successful training.

Here are the recommended steps to get started:

Admins can send tailored reminder messages to groups within the Program based on progress (e.g., Not Started or In Progress). These messages are saved and reusable for future nudges.

If a Program is complete, use the archive option. This keeps all progress and analytics intact. Deleted Programs cannot be recovered.

Admins can send reminders directly from within a Program to prompt users to complete their training. Here’s how:

At the end of a Program, you can automatically prompt members to complete a quick survey. This replaces traditional email surveys and results in much higher response rates.

Surveys appear in-platform and give you immediate insight into the impact of your training. You can customize questions based on the Program content and goals.

Learn more about Program Surveys here.

Programs help you build and manage structured learning experiences directly within Yoodli. They’re flexible enough to support simple practice-based training, LMS-integrated tracks, evaluator-led assessments, and everything in between.